Executive Assistant at Utah Jazz

JOB SUMMARY: The Executive Assistant will provide high-level administrative support to the President of Revenue & Commercial Strategy, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. DUTIES & RESPONSIBILITIES: • Provide sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. • Complete a broad variety of administrative tasks that facilitate the President's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. • Serve as the primary point of contact both internally and externally on all matters pertaining to the President, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect their style and organization policy. • Work closely with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping them updated; anticipate their needs in advance of meetings, conferences, etc. • Provide a bridge for smooth communication between the President and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. • Coordinate strategic business initiatives and guide them to completion. • Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard. • Protect the reputation of the company. • Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy. • Accept other duties, as assigned. COMPETENCIES: • Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. • Interpersonal Savvy – Relates openly and comfortably with diverse groups of people. • Organizational Savvy – Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. • Customer Focus – Builds strong customer relationships and delivers customer-centric solutions. • Decision Quality – Makes good and timely decisions that keep the organization moving forward. • Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. • Demonstrates Self-awareness – Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. QUALIFICATIONS: • Significant executive support experience, including supporting C-level executives. • Bachelor’s degree in Business Administration or related field preferred. • Exceptional organizational skills and impeccable attention to detail. • High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners. • Make appropriate, informed decisions regarding priorities and available time. • Ability to complete a high volume of tasks and projects with little or no guidance. • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. • Able to maintain a high level of integrity and discretion in handling confidential information. • Excellent judgment is essential. • Ability to switch gears at a moment’s notice. • Availability outside of normal business hours. • Ability to work in-office. PHYSICAL DEMANDS: • This person must be able to communicate and express themselves both written and verbally. • This person must be able to observe, inspect, estimate, and assess. • This person must be able to sit, stand, bend, and walk for extended periods of time. ...