Accounts Payable Specialist at Orlando Magic

Before we get into the specifics of the role, there are a few things we want you to know: At the Orlando Magic, our approach is to not only learn as much about you as we can, but for you to learn about us.  This is definitely a two-way street, so time with your potential new leader, teammates, and/or other departments that the role will work with is critical.  It isn’t just, “what are we looking for”, but also, “what do we have to offer you” and “are we the right fit for you.”  While every position is different, our interview process is typically a three-step process, sometimes more depending on the level and nature of the role. What we offer you: • 18 days of personal time off per year + 13 holidays (that is 31 paid days off year!) plus reduced summer work hours (every other Friday off during the off-season, which averages to another 8 days). • Work location in our downtown office next to City Hall, Casual work attire, staff tickets to Magic home games, learning and development opportunities, Employee Resource Groups (ERGs), company sponsored events, volunteer opportunities & outings for every employee. • Fantastic benefits that include: medical, dental, vision, 401(k) with company matching, mental wellness resources, subsidized gym memberships, maternity & paternity leave, pet insurance, and so much more. • Culture built on Community, Innovation, Legendary and Teamwork! A quick summary about the role: If you love accounting/finance and also have a passion for sports, this may be the next role for you.  The Accounts Payable Specialist is responsible for processing vendor invoices, performing account reconciliations, and ensuring timely and accurate payments in accordance with company policies and procedures. You will support month-end close activities, maintain vendor relationships, and ensure compliance with internal controls and accounting standards. What the Accounts Payable Specialist will do: • Maintain vendor database in Microsoft Dynamics GP for all companies. • Receive, verify, and process vendor invoices, ensuring accuracy, proper coding, and approvals in accordance with company policies and procedures. • Prepare and execute payments to vendors in accordance with payment schedules which include supporting documentation. • Maintain organized and up to date records of all AP transactions for audit and reporting purposes. • Assist in month-end closing activities, including journal entries, and financial reporting. • Maintain W-9 and 1099 information on all vendors and assist in filing 1099’s with IRS. • Research vendor statements, inquiries, and discrepancies. • Maintain player and travel party vendors for EFT batches. • Prepare hotel incidentals from hotel invoices and send to payroll. • Create AP batches for checks and EFT invoices. • Mail checks and EFT remittance. • Transition vendors into ACH payments. • All other duties as assigned. What the Accounts Payable Specialist needs to have: • Associate degree in Accounting/Finance preferred, plus two (2) years or more of Accounts Payable experience. • Ability to work in the office four days a week (Mon - Thurs) with the potential for a flexible Friday. • Strong Excel skills and attention to detail are required. • Willingness to work a flexible schedule and be on-call as necessary based on the changing priorities of the department. • Proficient in all Microsoft Office products and other related computer skills required. • Ability to meet tight deadlines and work well under pressure. • Strong organizational skills, time management skills and attention to detail required. • Strong verbal and written communication skills with an emphasis on business writing skills. • Ability to prioritize and manage multiple tasks/projects. • Ability to work independently without supervision, be self-directed and demonstrate initiative. • Strong team synergy skills and ability to work collaboratively with others whom you have no direct authority over. • Ability to establish rapport with others and build strong interpersonal relationships. • Exhibit good judgment and decision-making skills. Physical requirements • None If this opportunity is a role you're passionate about and it fits with your skills and experience, then we welcome you to take the next step and apply! All offers of employment are contingent on successful completion of our pre-employment screenings, that will include a background check and may include a drug screen. Please note that this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. ...