Executive Assistant, HR at Charlotte Hornets

The Executive Assistant to the SVP of People Strategy plays a critical role in providing high-level administrative and project support within the HR department. You are responsible for managing the calendar, communications and day-to-day operational needs of the SVP of People Strategy, while also supporting HR initiatives across recruiting, onboarding, reporting and employee engagement. To be successful you need to be detail-oriented, proactive, professional and capable of handling confidential information with discretion. You will work independently on assignments and collaborate with all levels of the company. You will present yourself in a professional manner when interacting with internal and external contacts as a representative of HSE. You will exercise good judgment in a diversity of situations with outstanding customer service skills. Strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities is necessary for success in this role. Core Values The Charlotte Hornets organization embodies the following core values: • Integrity • Teamwork • Competitiveness • Candor • Accountability • Resilience Essential Duties and Responsibilities Administrative Support • Manage the SVP of People Strategy’s complex calendar, including meetings, travel and appointments. • Screen and prioritize incoming communications, responding on behalf of the SVP of People Strategy when appropriate. • Prepare, proofread and format reports, presentations, memos and other correspondence. • Maintain accurate and confidential filing systems for HR documents and executive records. Recruiting & Onboarding Coordination • Schedule all candidate interviews across the organization in coordination with HR recruiters and hiring managers. • Handle all logistical details for virtual and in-person interviews, ensuring a seamless candidate experience. • Coordinate first-day onboarding meetings for new hires, including orientation sessions, IT setup and department introductions. • Communicate onboarding schedules to new hires and internal stakeholders. HR Project & Operational Support • Assist in preparing HR reports, dashboards, and presentation materials. • Support HR programs such as performance reviews, employee engagement surveys, and training initiatives. • Track and organize key department goals, strategic initiatives, and timelines. • Help coordinate department budgets, process invoices and manage vendor communications. Meeting & Event Planning • Plan and coordinate HR leadership meetings, town halls, offsites and team events. • Prepare agendas, take minutes and ensure follow-up on action items. • Work cross-functionally with other executive assistants to manage enterprise-wide scheduling. Confidentiality & Relationship Management • Handle sensitive employee and company information with the highest level of confidentiality. • Serve as a liaison between the SVP of People Strategy and internal/external stakeholders, representing the HR function with professionalism and diplomacy. Culture & Character Add • Flexibility to be accessible and responsive to all HSE staff • Show an eagerness and work ethic that exceeds expectations Required Skills, Experience, and Abilities To perform essential job functions, you should demonstrate the following competencies: • Three years of related experience working in an executive assistant role • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) • Strong organizational and communication skills to handle sensitive situations, and confidential information • Knowledge of HR terms and recruiting process preferred. • Exceptional time management skills; proven track record to meet deadlines. • Ability to function well in a high-paced environment; performs additional duties as assigned by executives. • Business sense - strong business sense and can decipher priorities and make sound judgment calls when needed. • Presents self in professional manner and have ability to interact with all levels of organization and outside contacts. • Dedication to excellence - perform duties at the highest level possible on a consistent basis. • Demonstrated ability and temperament to work with sensitive information • Great teammate - have team-oriented experience and approach. • Service focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested parties. • Ability to think outside of the box with a sense of urgency. • Adaptability – adapts to change in the work environment, manages competing demands and is able to handle frequent changes. • Flexibility to work irregular and long work hours including nights and weekends to attend events, Hornets home games, and Spectrum Center events. Additional Information ...