Executive Assistant - Sporting at St. Louis City SC

Position Summary: The Executive Assistant to the Sporting Director provides high-level administrative, operational, and organizational support to the Club’s senior sporting leadership. This role is a trusted partner who helps manage priorities, information flow, and logistics across the Sporting Department, ensuring the Sporting Director and technical staff can focus on competitive performance, roster strategy, and long-term football operations. The Executive Assistant operates with discretion, anticipates needs, and works collaboratively across sporting, business, and league stakeholders in a fast-paced professional soccer environment. Key Responsibilities: • Serve as the primary administrative partner to the Sporting Director, managing calendar, travel, meetings, and day-to-day logistics across domestic and international commitments. • Coordinate scheduling and preparation for key sporting milestones, including transfer windows, roster compliance deadlines, league submissions, and internal planning meetings. • Support the Sporting Director by tracking action items, priorities, and follow-ups across the technical staff and cross-functional partners. • Prepare and organize materials for meetings, presentations, and league communications, ensuring accuracy, timeliness, and confidentiality. • Manage information flow within the Sporting Department by organizing documents, correspondence, and updates related to player movement, contracts, scouting, and performance operations. • Act as a liaison between the Sporting Director and internal departments to facilitate smooth coordination on sporting initiatives. • Assist with planning and logistics for sporting-related events, travel, and special projects as assigned. • Support onboarding and offboarding processes for sporting staff as needed, in coordination with HR. • Maintain a high level of discretion when handling sensitive sporting, personnel, and competitive information. • Perform other related duties as assigned in support of the Sporting Department. · Qualifications: Education Bachelor’s degree preferred, but not required. Experience Three (3) or more years of experience providing executive-level administrative or operational support, preferably in professional sports, athletics, or a fast-paced organization. Technical Skills Proficiency with Microsoft Office and common collaboration tools. Knowledge, Skills, and Abilities • Strong understanding of professional sports or willingness to quickly learn the structure, rhythm, and priorities of a soccer sporting department. • Ability to handle highly confidential information with discretion and sound judgment. • Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting schedules. • Proactive problem-solver who anticipates needs and addresses issues before they escalate. • Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization. • Ability to work independently while remaining closely aligned with the Sporting Director’s priorities. • Team-oriented mindset and comfort operating in a collaborative, high-pressure environment. • High attention to detail and follow-through. Additional Requirements: • Willingness to work non-traditional hours, including weekends and matchdays. • Travel may be required (domestic and international). • Passion for soccer and alignment with the Club’s values and long-term vision.